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    Diff. between Challan, Invoice, Estimate & Bill Book ?

    Q1) What is the Difference between... Challan, Invoice and Bill ? Plz explain in details. Q2) If I sold an item to a customer, & if he wants a bill, but he is taking this good on credit, so can I make a Bill & I should write on it 'Balance' , or I cant make a bil till it pays me money for that good? Q3) Is it possible I can put an earlier date on Bill ? I mean suppose a Bill no 20. I make a Bill of date 8/6/2010, & Bill No. 35. I make Bill of date 6/5/2010, because customer took goods on date 6/5/2010 on credit, & now he pays on date 15/6/2010...... plz clear my confusion....coz I am started a new business, & I am new in business world.
    2 months ago 3 Answers

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    1) It is presumed that you are talking about Delivery challan. A Delivery Note or challan is a document addressed to the Stores -in-charge containing instructions to effect delivery of the goods mentioned therein. A copy will go along with the goods package to the customer. Invoice is a document to raise demand on a customer ( usually in case of credit sales), for the goods supplied to the customer. Based on a copy of the invoice, the concerned customer account will be debited for the sales made. It is also called Credit Bill, taking it as a document representing a demand for a credit sale. Some people call it a Debit Bill, taking it as a document, based on which a debit is made in a customer account. Bill is a document representing a cash sale. It is also called Cash bill. No debit is raised.It is closed by a 'Cash Received' stamp on it. 2) Since it is a credit sale, a demand should be raised on the customer, by preparing an Invoice/Debit Bill/Note, irrespective of whether the customer wants it or not. Based on this only, a sale is recognised (even though money is not received) and the customer account is debited in the ledger. 3) A sale is defined as transfer of tilte to goods for a consideration (Price). General understanding is that the ownership in goods, passes on to the buyer at the time of delivery and therefore, sale should be recognised at the time of delivery of goods by preparing an Invoice or a Debit Bill/Note. The document prepared should be serially numbered in the order of deliveries made. No such situation as mentioned in the question should arise. A. Rajagopalan
    a few seconds ago

    Other Answers

    • hey buddy........ i think you can find all the accounting and payroll related glossary and payroll software related information from these resources.

      by Mark Kitter - 10 hours ago

    • A1)-Challan- Documents related to shipping. Also knows as delivery note. Invoice/ billing is same things. This is a legal demand accounting document. A2) It called Invoice. If sold against cash then it called 'cash memo' or 'cash invoice' or 'retail invoice' It always goes along with goods. A3) No. legally no. It should not be prior to goods movement. Numbering should be in order to goods movement.

      by KaushikP's Quality Input - 10 hours ago

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