You need the W-9 form *or* it's equivalent. The form is far more than their name, address and SSN. It also includes a signed declaration that they are a US person, aren't subject to any backup requirements, etc. If you don't get the form, how will you know? If the IRS determines the person was subject to 28% or 30% withholding, then YOU have to make up the difference.
by Quick Answers - 11 hours ago
1. I wouldn't. What type of encryption do you have in place to insure the privacy of the social security number? Email is inherently unsecured. If none, you may actually be liable under some laws of failing to secure private information. So don't. 2. Yes, PO Boxes are fine, and many businesses use them. 3. Yes, see above.
by Chuckie O - 11 hours ago
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