3 Reasons Why Project Management Tools Help Small Businesses

Working for any organization where projects are involved, communication is vital for effective project management. Good communication skills are one of the most important qualities a project manager can possess. Dealing with multiple clients and multiple projects can get overwhelming if proper communication tactics are not used.

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At PROSAR, we have used a variety of different web-based project management programs that have allowed us to  streamline the process of internal communication, track/update/maintain projects, and invoice for each of those projects. The software allows us to keep project scope and budget under control (so we can spend more time working and less time managing).

Unfortunately, the fact of the matter is that many small businesses don’t use any type of3 Reasons Why Project Management Tools Help Small Businesses image post it23 Reasons Why Project Management Tools Help Small Businesses project management tool. Instead, they rely on their custom-made spreadsheets, random notes, or Google Docs at most, to keep projects/communication moving along. The problem with those methods is that many tasks can slip through the cracks and never get done. This may create delays/issues with clients and that is never a good thing! When you are dealing with clients, it is important to be on the ball at all times. Good communication will make a huge difference on every project, internally and externally. Transferring information, providing ideas/explanations, and  achieving goals all rest on effective communication.

Having a project management tool can help control/streamline your business practices in 3 ways.

Organization

Simply by being more organized, you can expect to be more efficient which will save your employees time, but it goes beyond making it easy for your staff to know what to work on next. Someone has to check over your system regularly, to both make sure that everyone’s doing their job and to make sure nothing has slipped through the cracks. The more you can automate that progress, the more time and money you can save — and you can be sure that you’re not disappointing a client because your spreadsheet didn’t remind you of a due date.

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Thoroughness/Streamlining Processes

Here at PROSAR, we have a number of clients that have a couple projects occurring at the same time. Our project management tool allows us to separate these projects by tasks, due dates, invoicing etc…so nothing gets overlooked and forgotten. Our project management tool allows us to communicate clearly and facilitate good communication among the other colleagues.3 Reasons Why Project Management Tools Help Small Businesses image stream cutout23 Reasons Why Project Management Tools Help Small Businesses

Communication is a priceless tool in tracking the life cycle of a project. Capturing the actions and processes between employees is crucial in establishing a shared understanding among the team. Recognizing that a project is heading off course will be recognized by your project management software which then allows employees to read emails/documents/tasks carefully, ask questions and then document and communicate the changes before the problem actually surfaces to the client.

Happy Clients

When everything is under control on your part – your client will be a happy camper. They know they can trust you with their projects (and future projects!). Having a project management tool helps improve clarity for everyone involved in a particular project. Having an interface where all communication is open, you will know when a client should be followed up with, provided new mock-ups, schedule meetings etc…3 Reasons Why Project Management Tools Help Small Businesses image YourClient23 Reasons Why Project Management Tools Help Small Businesses

Remember, communication isn’t just about getting out what you need to say and then abandoning it – it’s about saying the right things to the right people, and getting the project done efficiently and effectively for the client.

What Project Management tool do you use? How has it helped your streamline your business tasks?

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