Introduction to document management systems
If you were to throw open the windows in your office on a windy day, what would happen? Would chaos ensue as paper flew everywhere? Would even employees who primarily use their computers have trouble getting work done as important records fluttered away? If yes, then perhaps it's time to stop the paper chase and consider investing in a document management system.
A document management system can transform the way your business operates. Whether you're solving a paper problem or simply improving the way you handle electronic records, the right document management system can provide significant time and cost savings amongst other benefits.
As you investigate your document management options you may run into some confusion regarding the name. Some companies call their systems "document management systems" others call them "content management systems." Both are software programs used to store, secure, search, and track electronic files like emails, spreadsheets, images, and PDFs.
Also available on the market are systems that simply scan, capture, and index paper documents. These are sometimes called "document imaging" or "document capture" systems. By talking to a qualified document management provider you can get help sorting through your available options and finding the right solution for you.
This BuyerZone Document Management Systems Buyer's Guide covers both document imaging for paper conversion and document management for electronic files. Almost all suppliers in this arena offer both.